HIRING Entry Level Medical Communications NJ

Position Title: Project Coordinator (PC)                                                                               

Reports to: Manager, Project Operations

Department: Operations

Experience and Education:

Required

• Bachelor’s degree

The Operations Department supports account team efforts by implementing and delivering projects.

A Project Coordinator (PC) is an entry level position that does not require previous medical education experience, but requires skills such as organization, time management, communication (written and verbal), and multi-tasking. The PC’s primary role and responsibility is to support the Project Manager (PM) with day-to-day implementation of operational tasks for multiple projects, in collaboration with an account team.

Over time, the PC has the ability to successfully support a broad range of projects, and can work on simultaneous projects with input and direction from his/her supervisor and/or PM.

The main duties of a PC are as follows:

Core

Account Team Support

• Draft meeting materials and communications (from templates) for PM and/or AM review  
• Support the PM and/or AM with medical/legal/regulatory (MLR) submissions and have some knowledge of the assigned client’s MLR review process
• Develop registration sites via CVENT; develop surveys via SurveyMonkey; set up contracts in DocuSign
• Assist in organizing folders and files on the public server
• Route materials to/from editorial and graphic designers
• Route materials for team review; obtain final approvals for upload/print/distribution
• Prepare and ship all materials to meeting site

Time Management

• Understand the importance and use of a project timeline; assist in developing, updating, and managing project timelines
• Support the PM in managing deadlines and deliverables by working closely with internal departments and account team to ensure timing for deliverables is appropriate
• Work efficiently and with a sense of urgency to ensure projects remain on task
• Enter accurate, billable time on a regular basis

Team Leadership

• Attend kick-off meetings, status meetings, and post-meeting debriefs (internally and with the client)
• Assist in preparing weekly status report and meeting minutes for internal and client meetings
• Assist in researching and managing vendors

Financial Accountability

• Assist in obtaining vendor quotes; negotiate for optimal pricing based on project scope prior to initiating any work; multiple quotes should be solicited prior to vendor selection
• Ensure vendor quotes are within budget (if already set); ensure final invoices are received in a timely manner
• Assist in submitting invoices and job code request forms to finance

Send your resume and cover letter to:

Alexis Malafatopoulos

Manager, Project Operations

240 Cedar Knolls Road, Suite 200

Cedar Knolls, NJ 07927

direct: (973) 867-3848 cell: (201) 819-5916 fax: (973) 507-5927

e-mail: alexis@pvaluecomm.com

www.pvaluecomm.com

Founded in 2004, p-value communications is a privately owned, full-service medical communications agency certified by the Women’s Business Enterprise National Council (WBENC). We are dedicated to providing our clients with significantly different service. We are the right-sized business to provide the strategic, tactical, and executing services of a large organization while operating like an agile, detailed, and efficient boutique firm.